ACLU OF LOUISIANA

JOB DESCRIPTION – OFFICE ASSISTANT

Position:  Office Assistant

Scope:  Assist the Executive Director (ED) and other senior staff in carrying out administrative duties in support of a state-wide program to protect and expand civil liberties.

Primary Duties:

1) Office Administration - Routine office tasks, including the following:

• Draft correspondence and other documents as requested by ED and other senior staff;
• Create and maintain files for busy office;
• Perform computer related tasks (word processing with drafting of correspondence, database and spreadsheet input) as required;
• Make copies;
• Monitor and order office supplies and literature;
• Monitor, keep records and do preventive maintenance on equipment;
• Work with vendors and service providers, troubleshooting as needed;
• Pick up mail;
• Track and print articles of ACLU news;
• Send press releases via email and/or fax to appropriate recipients;
• Assist with mailings to new members and recaptured members as needed;

2) Communications – maintain and update website; create newsletters (paper and electronic);

3) Financial - make and record bank deposits; handle all accounts payable; work in QuickBooks as arranged with the ED; troubleshoot accounts payable issues; handle incoming receipts of money and pledges;

4) Volunteers - Recruit, prepare tasks for and handle routine supervision of office volunteers;

5) Other Duties - As appropriate and assigned from time to time by ED.

Qualifications:  Professional, flexible, and independent manner;

ability to work well on many projects under pressure.   A demonstrated

commitment to civil liberties and a general understanding of issues important to the ACLU.  Ability to maintain confidence of sensitive information is essential.

Skills:  Excellent writing skills; effective time management and organizing skills.

Computer literacy in word processing, data base management, spreadsheets and bookkeeping software required.  Create simple to moderately complex written correspondence.  Must be familiar with Internet and website management, as well as with email creation.

Education and Experience:  Two years of college minimum with four years preferred. Two to three years in non-profit office administration or comparable area strongly preferred.

Hours of Work:  Full time - 40 hours a week with occasional overtime as needed to meet deadlines.  Schedule is flexible within range of normal business hours.

Benefits:  Salary commensurate with ability, performance and budget of the agency; Employer provides paid health and disability insurance; paid parking, pension, vacation, holidays and medical leave as established by personnel policies.

APPLICATIONS:

Please send a cover letter, current resume, a writing sample, and the names of three professional references to:

ACLU Foundation of Louisiana

Office Assistant

PO Box 56157

New Orleans, LA 70156

Or email to admin@laaclu.org

DEADLINE: Applications will be accepted until July 1, 2008.  Position available in late July.

The ACLU of Louisiana is an Affirmative Action/Equal Opportunity employer and encourages women, people of color, persons with disabilities, people who are lesbian, gay, bisexual, transgender, or intersex to apply.