Justice Lab Legal Administrative Assistant
American Civil Liberties Union of Louisiana

THE JOB

The ACLU of Louisiana is looking for a full-time Legal Administrative Assistant to assist with the management of the Justice Lab: Putting Racist Policing on Trial docket.  With upwards of 40 cases filed in 2021 and 2022, and unprecedented Heck and qualified immunity wins achieved in two of its earliest cases, Justice Lab seeks to upend false narratives that justify police misconduct and lay critical groundwork for police accountability in Louisiana.  Working with more than 150 volunteers from national and multi-national corporations, more than 50 law firms functioning in a pro bono capacity, and multiple legal clinics, Justice Lab has processed more than 400 police misconduct complaints, and published more than 30 stories from victims of racist policing. 

Please use this link to learn more about ACLU of Louisiana’s Justice Lab.

At bottom, the ACLU of Louisiana takes on the toughest civil liberties and civil rights cases in the state, litigating issues seeking to defend all people from government abuse and overreach. While recognized as one of the nation’s leading public interest law firms, the ACLU’s strength lies in an integrated advocacy approach, which requires collaboration between legal, advocacy, public education, and communications staff on comprehensive strategies to maximize impact.

The ACLU of Louisiana is the local affiliate of the National ACLU. Founded in 1956 with a growing staff of twelve, we are poised for growth and expansion. The Executive Director, Alanah Odoms carries on the affiliate’s legacy of defending the Constitution, with the new charge of refracting that work through the lens of racial justice.  The priorities of the ACLU of Louisiana include ending mass incarceration, defending the rights of the asylum seekers and vulnerable immigrant communities, achieving full equality for the LGBT community, preserving the right to vote, establishing new privacy protections for our digital age, and the right to have an abortion.

For more information about the ACLU of Louisiana, please visit their website at https://www.laaclu.org/

THE OPPORTUNITY

The American Civil Liberties Union of Louisiana (ACLU-LA) seeks a person to join our dynamic team who enjoys working in a fast-paced environment. The Legal Administrative Assistant is a member of ACLU-LA’s Legal Department and Justice Lab. 

Reporting to the Justice Lab Staff Attorney, the Legal Administrative Assistant, will be accountable for performing duties that include:

Investigation and Litigation Support

  • Responding to and/or routing email inquiries, and processing incoming and outgoing legal mail.
  • Maintaining Legal Department office technology and coordinating with external IT sources for support when using programs such as Outlook (email and calendar), Zoom or Teams (videoconferencing platforms), MyCase (records management and timekeeping software), Everlaw (discovery platform), Ironclad (contract signing software), Pacer (court e-filing system), Westlaw (legal research engine), and Google Drive.
  • Managing and scheduling online video conferences and teleconferences, and managing the daily calendar of Justice Lab Staff Attorney(s) and, as directed, Justice Lab staff.
  • Supporting Justice Lab attorney(s) and staff in connection with all aspects of litigation—including preparing, transcribing, heavy editing, proofreading and finalizing correspondence and legal documents.
  • Becoming familiar with court and agency rules and filing procedures as well as Legal Department guidelines and programs.

Database and Records Management Usage and Updates

  • Staying current with and maintaining knowledgeable of various online databases utilized by Justice Lab.
  • Organizing legal documents, including court filings and all aspects of discovery, on MyCase and/or Everlaw or similar programs.
  • Scanning documents into appropriate file folders on MyCase and using Pacer and other similar platforms to e-file documents in various courts, including federal trial courts, federal appeals courts, state trial courts, and state appeals courts.
  • Using Ironclad to ensure all client retainers, co-counseling agreements, internship/externship agreements, and all other confidentiality or other agreements are timely signed and filed.
  • Updating internal litigation map and litigation calendars with all relevant dates and other critical information, such as court scheduling orders.
  • Being a proficient user of the Justice Lab Guidebook, including updating content and index accordingly and identifying appropriate materials to send to co-counsel as requested.
  • Ensuring that the Justice Lab website is up to date by communicating with communications staff as to the status of pending cases, summaries of new cases, and updating the operative complaints at issue in each case.
  • Processing timely expense and reimbursement reports on appropriate databases.
  • Processing new client/matter requests, making travel and meeting arrangements, and assisting with timekeeping on appropriate databases.

Writing

  • Preparing confidential and non-confidential correspondence and memos independently or from written and or oral instructions.
  • Taking notes at Legal Department meetings or other meetings, as requested, and circulating notes thereafter with to-do lists for each person identified.

Work Ethic and Ethos

  • Demonstrating an ability to manage one’s time independently and efficiently and meet deadlines while working remotely for the majority of the work week.
  • Demonstrating a commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts. 
  • Demonstrating a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regard to race, ethnicity, age, gender identity and expression, sexual orientation, religion, disability, and socio-economic circumstance. 
  • Willingness to take on other related duties as assigned by the Justice Lab Staff attorney.
  • Executing work, including data-entry, with accuracy.

EXPERIENCE & QUALIFICATIONS

  • Excellent written and oral communication skills, including grammar, spelling and punctuation.
  • Ability to work independently as a member of a team, take initiative, balance competing priorities and see projects through completion.
  • Ability to work flexible hours when necessary to meet specific project goals.
  • Excellent command and understanding of computers and online programs including but not limited to Microsoft Word, Excel, Adobe, Outlook, PowerPoint, and Google Docs.
  • Excellent organizational skills.
  • Extreme detail orientation to the point that you often notice things that other people miss.
  • Willingness to take personal responsibility for the success of your work whether it requires managing behind the scenes processes, engaging with a team or setting others up to execute effectively.
  • Ability to think proactively, anticipate problems, develop creative and effective solutions, and take initiative to confidently facilitate smooth operations for all staff.
  • Ability to travel around town for day-to-day errands.
  • If not already a resident of New Orleans, willing to relocate to the New Orleans, Louisiana area within 45 days of hiring.

Leading applicants will have:

  • 3-5 years of experience as an Administrative Assistant in a law firm setting or legal environment;
  • Experience working with diverse communities, clients and coalition partners; and
  • A bachelor’s degree.

ABOUT THE AFFILIATE

The ACLU of Louisiana is the local affiliate of the National ACLU.  Founded in 1956 with a growing staff of twelve, we are poised for growth and expansion.  The Executive Director, Alanah Odoms carries on the affiliate’s legacy of defending the Constitution, with the new charge of refracting that work through the lens of racial justice.  The priorities of the ACLU of Louisiana include ending mass incarceration, defending the rights of the asylum seekers and vulnerable immigrant communities, achieving full equality for the LGBT community, preserving the right to vote, establishing new privacy protections for our digital age, and the right to have an abortion.

For more information about the ACLU of Louisiana, please visit their website at https://www.laaclu.org/

ABOUT THE ACLU

The ACLU dares to create a more perfect union – beyond one person, party, or side. Our mission is to realize this promise of the United States Constitution for all and expand the reach of its guarantees.

For over 100 years, the ACLU has worked to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States.

Equity, diversity, and inclusion are core values of the ACLU and central to our work to advance liberty, equality, and justice for all. We are a community committed to learning and growth, humility and grace, transparency, and accountability. We believe in a collective responsibility to create a culture of belonging for all people within our organization one that respects and embraces difference; treats everyone equitably; and empowers our colleagues to do the best work possible. We are as committed to anti-oppression and anti-racism internally as we are externally. Because whether we’re in the courts or in the office, we believe ‘We the People’ means all of us.

The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law. Black people, Indigenous people, people of color; lesbian, gay, bisexual, transgender, queer, and intersex people; women; people with disabilities, protected veterans, and formerly incarcerated individuals are all strongly encouraged to apply.

The ACLU makes every effort to assure that its recruitment and employment provide all qualified persons, including persons with disabilities, with full opportunities for employment in all positions. If you are a qualified individual with a disability and need assistance applying online, please e-mail careers@laaclu.org.  If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.

Please follow the link here on BambooHR to apply.