Director of Human Resources and Administration
Reports to: Executive Director
About the ACLU of Louisiana
At the ACLU of Louisiana, we envision an equitable Louisiana that upholds the rights, dignity, and safety of all people and courageously acknowledges and endeavors to repair historical injustice that continues to harm marginalized communities. Our team seeks to protect the civil rights and civil liberties of all Louisianians by working to dismantle systems of oppression that harm the most vulnerable members of the community, specifically Black, Brown, Immigrant, and LGBTQ+ communities.
Our work reflects the ideals of peace, justice, and love.
We fight for change through a vigorous legal, policy, and community-centered strategy dedicated to ending white supremacist policy and law. We are engineers for real social change. We steep ourselves in a thorough understanding of Louisiana and American history to free ourselves of bias and ignorance.
It has been said that the fight for civil liberties never stays won; as cynical as that may sound, the ACLU of Louisiana remains confident that we—and justice—will prevail.
Currently, our team includes 15 individuals that are deeply passionate about doing the work and embodying the values of our organization each day. We invite individuals who have experience in and share our passion for social justice to join our team.
Responsibilities
Administration, Compliance & Operations
- Work with Quattro to process and approve payroll on a bimonthly basis
- Work with Quattro to process and approve 401(K) contributions and other administrative 401(K) activities
- Maintain oversight for accounts payable, payroll, and credit card systems
- Work with the executive director to ensure adherence to all other state and federal laws related to employment, labor, and accessibility
- Maintain appropriate insurance coverage for the affiliate and act as the primary contact for insurance providers
- Manage ACLU of Louisiana’s Operations Manager in day-to-day task management
- Work with Operations Manager and Executive Director to set the vision and bar for excellence on all operations-related processes and needs, ensuring best-in-class office space, technology, internal communications, and administrative systems that touch and support staff members and external stakeholders.
- Develop, deliver, and maintain proper vendor governance, sourcing strategies, and relationships
- Supervise the maintenance of all operations contracts, insurance policies, and professional registrations
- Develop and oversee a strategy for monitoring vendor/contractor performance in coordination with other directors
- Provide oversight of ACLU-LA leasing, including relations with the landlord, facilities issues, etc.
- Oversee and continuously work to improve the infrastructure and systems, of the organization, including but not limited to IT, physical workspaces, security, reporting, and personnel
- Ensure that operational and administrative systems support the equitable and inclusive treatment of staff, board, volunteers, clients, and members
- Provide support to the board of directors in coordination with the executive director
Human Resources
Unionization
- Work with the Executive Director, attorneys, and the management team to analyze salary, benefits, PTO, and other terms and conditions of employment throughout the collective bargaining negotiation process.
- Provide administrative support to the Executive Director and management team throughout union negotiations.
- Implement and operationalize the collective bargaining agreement through policies, procedures, and practices.
- Provide thought leadership to the Executive Director on best practices for implementation and training regarding collective bargaining agreement provisions.
- Serve as a liaison to the Finance team to study the feasibility of proposals.
Human Resources Generalist Duties
- Ensure development and delivery of people-centered human resources processes, including but not limited to: benefits administration; compensation program design and administration; maintenance of personnel records; recruitment and onboarding; employee relations and retention; performance management; professional development; and management of staff personnel issues
- Review and make recommendations to improve policies, procedures, and benefits. Ensure that the organization’s commitment to equity, inclusion, diversity, and belonging informs all HR decisions, policies, and systems.
- Create, refine, and maintain clear, responsive, and accessible HR systems for staff
- Manage recruitment efforts, including creating job postings, application reviews, interviews, reference checks, job offers, and employee onboarding.
- Serve as a primary point person for employee inquiries regarding human resources and policies.
- Manage staff benefits including health, dental, vision, retirement plan, and other insurance benefits.
- Manage and consult with the executive director on significant personnel matters
- Support staff in resolving interpersonal and professional conflicts with colleagues and leadership
- Develop a new staff performance evaluation system, new staff orientation and onboarding, and staff wellness and training program, and oversee these systems and processes
- Prioritize employee retention strategies
- Identify, recommend, and implement improvements to streamline HR processes and incorporate best practices in management, including updating personnel policies
- Refine corrective action, suspension, or termination processes and assist employees in navigating these processes
- Prepare materials for audits, benefits renewals, annual compliance filings, and pension and retirement plan census reports
- Ensure accuracy and confidentiality of employee records
- Conduct offboarding, including exit interviews and ensuring continuity of work
- Assist other leadership staff with identifying professional development programs and systems to retain high-caliber, well-performing staff and to enable team members to grow toward their professional goals
- Maintain awareness and knowledge of labor and employment law and assure organizational compliance, including providing direction to leadership and staff to ensure they are fully informed of HR requirements, objectives, and plans
- Oversee appropriate handling of confidential personnel documents
- Support the executive director and leadership staff in establishing systems that support goals of equity, retention, and engagement of personnel.
To be successful in this role, the candidate will have:
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Bachelor’s degree or the equivalent years of experience in Human Resources or related field
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HRCI and/or SHRM Certification required.
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A minimum of 5 to 7 years of HR generalist experience partnering directly with senior leadership to develop, align, and implement HR and organizational development strategies.
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Experience supervising and developing junior staff.
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Experience implementing strategies and systems for talent management, compensation and benefits, and HR technology.
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Experience developing and implementing diversity, equity, and inclusion initiatives, policies, practices, and procedures.
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Ability to listen and probe to understand underlying needs and/or root causes of an issue.
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Ability to provide thoughtful, progressive, and strategic guidance.
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Strong business acumen and leadership abilities.
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Working knowledge of employment laws, including National Labor Relations Board and National Labor Relations Act regulations and other compliance policies.
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Outstanding judgment, sensitivity, and high discretion.
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Proficiency in Microsoft Office Suite and HR system applications such as BambooHR.
To stand out from the others, you will have:
- Experience with labor and employment law concerning an employee bargaining unit
- Work experience in a non-profit or social justice-related organization.
What else should you know?
You are welcome here! The ACLU of Louisiana is proud to provide a workplace environment that is representative of the communities we serve. We value a diverse workforce and an inclusive culture. We encourage and eagerly anticipate applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, previous criminal conviction and/or veteran status.
Compensation
The salary range for this role is $110,000-$125,000 based on experience. The ACLU of Louisiana offers a generous and comprehensive compensation and benefits package, including medical, dental, and vision insurance, a 401K plan, paid holidays, vacation, and sick leave, and professional development opportunities.
Applications may be submitted via this link and should include a cover letter explaining your specific interest in working for the ACLU of Louisiana, a current resume, and three professional references, identifying each reference’s relationship to you and each reference’s email address and phone number. No references will be contacted unless a job offer has been extended.
Please note that we will only be able to follow up with those candidates under consideration. Applications will be accepted and reviewed on a rolling basis until the position is filled.
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the job description and/or posting at any time without advance notice.
